Ai Bookkeeping
Think Simple. Work Smarter.
AI accelerates. ACSAS assures.
See cash, margin, and variance live — clear “what changed”
E COMMERCE LOGISTICS RETAIL BRANDS REAL ESTATE

AI Bookkeeping by ACSAS

Close faster. Cleaner, audit-ready books. Live dashboards. CFO-level control.

Turn bookkeeping into a strategic advantage. With ACSAS + Digits AI, value shows up fast—and keeps compounding.

  • Immediate impact: Live, on-demand dashboards and a concise “what changed” view—refreshed continuously as activity flows.
  • Continuous visibility & control: Real-time anomaly alerts, spend trends, and vendor monitoring—issues are triaged before they reach close.
  • Predictable operations: A disciplined workflow yields dependable timelines and executive-grade packs—no last-minute scramble.
  • FCFO-ready foundation: Rolling trends, cash-flow forecasting, and driver-based scenarios that inform decisions—not just compliance.

Why ACSAS + Digits

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You’re buying outcomes, not software. We do the work, own the close, and stand behind the numbers.

  • Speed to value: AI-assisted classification plus a disciplined reviewer workflow delivers tangible improvements quickly—without adding headcount.
  • Quality you can trust: GAAP-aligned categorization, reconciliations, human sign-off, and a full audit trail.
  • Proactive control: Anomaly alerts, duplicate-charge detection, and vendor change monitoring keep surprises out of your books.
  • Live visibility: Executive dashboards for cash, margin, variance, and trends—so leaders can act in real time.
  • Assured accountability: ACSAS integrates, reviews, reconciles, and signs off, then provides concise executive summaries with recommended actions.
  • Security by design: Encrypted connections, least-privilege access, MFA, and SOC-aligned controls. You retain data ownership and can export anytime.

How It Works

  • Set up the Digits ledger
    We provision your Digits AI company, configure roles/MFA, align your chart of accounts, and define reviewer policies and exception thresholds.
  • Migrate & reconcile history
    We securely transfer your historical data from your current system into Digits (transactions, balances, vendors, and supporting details), reconcile opening balances, and preserve an audit trail.
  • Automate & review in real time
    Digits classifies activity continuously. ACSAS reviewers validate exceptions, reconcile accounts, and resolve issues as data flows—so dashboards and summaries are always up to date.
  • Operate & improve
    You run the business on live numbers. We maintain continuous QA, refine rules, and provide on-demand executive briefs. Period closes happen on your chosen cadence without interrupting real-time visibility.

Value We Deliver

  • Real-time dashboards and a continuously updated ledger you can trust, any day.
  • Proactive alerts on anomalies, duplicates, and vendor changes—with context and next steps.
  • Reviewer oversight & sign-off from ACSAS to keep books audit-ready on your chosen cadence.
  • On-demand “what changed” briefs and decision support whenever leadership needs it.
  • Continuous rule tuning and data hygiene as your business evolves.

Outcomes You Can Expect

  • Always-on visibility: Decisions based on live cash, margin, and variance signals.
  • Speed: Smoother period closes because the ledger is reconciled as you operate.
  • Accuracy: Consistent coding, fewer manual errors, and a defensible audit trail.
  • Confidence: Leadership acts on numbers that are explainable and current.

Security & Governance

  • Encrypted connections, MFA, and least-privilege, role-based access.
  • Activity logs & audit trails for classifications, changes, and reviewer actions.
  • DPA available on request; data handling aligned to SOC-style controls.
  • Your data, your ownership: clean exports and straightforward offboarding.

Data Migration (Your System → Digits AI)

  • We migrate your prior bookkeeping data into Digits AI using secure exports (or spreadsheets), maintaining structure and traceability.
  • All supporting documentation and lineage are preserved from historical entries to the new Digits ledger.
  • No parallel systems required—Digits becomes your system of record going forward.

FAQs

How do you set up our Digits ledger without disrupting operations?

Don’t worry—ACSAS handles it end-to-end. We provision your Digits AI company, configure roles/MFA, align your chart of accounts, and set reviewer policies and exception thresholds. We validate settings in a controlled sequence so there’s no downtime for your team.

What happens to our historical data when migrating to Digits AI?

Don’t worry—we securely migrate and reconcile your history. ACSAS exports data from your current system, normalizes it, loads it into Digits (transactions, balances, vendors, supporting details), and reconciles opening balances. We preserve a clear audit trail and provide cross-checks so you can see lineage from old to new. You retain data ownership and can export anytime.

What does “automate & review in real time” actually mean?

Digits classifies activity continuously. ACSAS monitors exceptions as they occur, reconciles accounts throughout the period, and addresses issues in-flow. Your dashboards and summaries are kept current, and you can request an executive “what changed” brief on demand—no need to wait for month-end.

How do you “operate & improve” without adding work for us?

Don’t worry—we run it for you. ACSAS maintains continuous QA, tunes rules as your business evolves, and provides concise decision support when leadership needs it. Period closes occur on your chosen cadence, without interrupting real-time visibility.

We already use another system “works fine” (e.g., QBO/Xero). Why switch to ACSAS using Digits?

Digits becomes your bookkeeping platform, purpose-built for real-time classification and visibility. ACSAS to migrate history, configure rules, review exceptions, reconcile continuously, and explain variances—so you get cleaner books and live insight without adding headcount.

Will onboarding be long or disruptive?

No. ACSAS manages a checklist-driven migration: access & roles, history export, normalization, opening balance reconciliation, rule seeding, QA, and go-live. Most clients see real-time views inside 10 business days with minimal lift from their side.

We’re too busy right now to think about switching.

That’s exactly why to act. Every month you defer, you lose signal and speed—avoidable errors, delayed visibility, missed cash alerts. The lift on your side is hours, not weeks; benefits show up immediately in your live dashboards.

Is our data secure and compliant?

Yes. We use encrypted connections, MFA, and least-privilege roles. Digits operates with SOC-aligned controls. We can sign a DPA and provide activity logs and audit trails on request.

Will AI replace human review?

No. AI accelerates; ACSAS assures. Our reviewers validate exceptions, reconcile accounts, and sign off with context, so leaders can trust both the numbers and the narrative.

Who owns the data and what if we need to leave?

ACSAS provides clean exports and straightforward offboarding, with traceability from historical entries to your Digits ledger.

What we bring into your Business: Financial Discipline

What you need: Financial Clarity

👉 Ready to take control of your finances? Let’s talk.

📧 Connect with us: connect@acsas.co

⏲ Schedule Up: https://bit.ly/3zHuKjY

Elevate your business with ACSAS – Your Partner in Success!